Performs a variety of complex clerical duties requiring a considerable degree of decision making.Performs standard office manager functions: filing, telephone, correspondence, time stamping bids and documents, and customer service for both City Departments and vendors. Pays Purchasing Department’s invoices, processes checks received (i.e. for surplus, etc.), assists in training departments citywide in basic MUNIS functions.Obtains vendor communications/information to complete certain contracts in compliance with Chapter 30b and 149 of the Commonwealth of Massachusetts Purchasing Laws. Interacts with staff on contract inquiries. Maintains and develops vendor files and bidder’s list. Monitors and maintains contract files, number assignments, amendments, insurance certifications, bond performance as required. Provides assistance to Director and staff in reviewing all forms and documents pertaining to bid/award process.Processes and tracks all departmental requisitions, purchase orders, and contracts. Reviews requisitions on the MUNIS purchasing module and takes appropriate action under the direction of the Purchasing Director. Maintains archivist file for storage purposes. Maintains vendor database. Records fixed assets and surplus/deletions. Supports Purchasing staff with state and collaborative contracts for all departments. Maintains supply management list of bottled water and paper for the City. Performs entry and maintenance to applicable MUNIS modules. Performs other duties as assigned by Purchasing Director.
Working knowledge of the functions of the Purchasing Department, the RFP and bid process, the requisition and accounts payable process.
Must possess a high school diploma or GED and three years office experience or equivalent.
Demonstrated customer service experience dealing with both internal and external customers with ability to interact with other departments and vendors in a pleasant and efficient manner.
Must have proficiency in Microsoft Word and Excel.
Prefered familiarity with MUNIS purchasing and accounts payable modules. Experience in MUNIS preferred.
Must be attentive to detail and accurate with figures.
Must attend and successfully complete within six months time the “Purchasing/Contract Overview” course offered by the Inspector General’s Office.
$25.00 - $35.00 per hour depending on certifications & experience
The Fire Apparatus Superintendent shall be in charge of the Maintenance Division.He will report directly to the Chief Engineer and/or Chief of Operations. He shall be responsible for the following:
Maintains computerized records of apparatus and equipment repairs.
Preparation of maintenance reports as necessary.
Requisitions parts and supplies used for vehicle and mechanical maintenance.
Provides emergency field assistance to disabled equipment as needed and appropriate.
Plans, carries out and evaluates preventive maintenance schedules for all vehicles in accordance with NFPA 1911 and Manufacturer’s manual.
Maintains a system for annual certified testing of aerial ladders and fire pumpers.
Operates a variety of diagnostic instruments and equipment
Inspects, tests, troubleshoots, repairs, and maintains all types of Custom Fire Department vehicles, including pumpers, rescues, aerial ladders (rear mount, tractor trailer and towers) cars and other firefighting equipment.
Inspects, tests, troubleshoots, repairs, and maintains a fleet of vehicles including SUV’s, pickup trucks, automobiles, and other motorized vehicles.
Inspects, tests, troubleshoots, repairs, and maintains small motor equipment including but not limited to generators, saws, smoke ejectors, positive pressure ventilators, dewatering pumps, and rescue equipment power units.
Inspects, tests, troubleshoots, repairs, and maintains a large variety of firefighting equipment including but not limited to nozzles, adapters, axes, hooks, personal hand lights, air tools, air bags and other related equipment.
Maintains a system for repair, replacement, servicing and refilling of fire extinguishers.
Maintains a system for repair, replacement, servicing and refilling of medical oxygen cylinders
Maintains a system for repair, replacement, servicing and refilling of firefighting SCBA air cylinders.
Maintains a system for repair and servicing of air compressor for filling SCBA cylinders
Maintains a system for repair, replacement, and servicing of multi-gas meters
Maintains a system for repair, replacement, servicing and annual testing of ground ladders.
Performing body repair, touch up and related work requiring the use of welding and cutting
Performing repairs using arc welding, gas welding, TIG and MIG
Emergency road service for vehicles during off shift periods
Availability to respond to major incidents and multiple alarm fires.
Assisting in the preparation of bid specifications for new and/or refurbishment of vehicles.
Ability to plow station aprons and parking lots
Attendingfactory/dealership training or classes as directed by Chief of Department
Performs other duties as required
High school Diploma or GED equivalent
5 year experience in fire apparatus maintenance
Possessing and maintaining an Emergency Vehicle Technician ( EVT )certification – Level III
F1 Maintenance, Inspection, and Testing of Fire Apparatus
F2 Design & Performance Standards of Fire Apparatus
F3 Fire Pumps & Accessories
F4 Fire Apparatus Electrical Systems
F5 Aerial Fire Apparatus
F6 Allison Automatic Transmissions
Possessing and maintaining Automotive Service Excellence (A.S.E.) certification in the following six fields: (T4) Truck Brakes; (T5) Truck Suspension and Steering; (T8) PMI; (T3) Truck Drive Train; (T6) Truck Electrical Systems; (T2) Truck Diesel Engines
Possession of a CDL – B or better(commercial driver’s license)
Possessing a personal tool box necessary for the repairs to all fire department apparatus, vehicles and equipment
Work requires a combination of lifting between 25-200 pounds, bending, squatting, stretching, pushing, dragging, and pulling.
Work Environment:Exposure to all weather conditions may occur.Work may include moderate to high noise levels due to equipment being used and tested.Occasional odors may occur during the course of work.Environment complies with established safety rules and regulations.
$50,000 per year; paid weekly $961.54; plus benefits package
The employee will assist the Director of Finance and Administration by performing a variety of duties in the administration and implementation of the City’s Community Development Block Grant (CDBG) program including the review and interpretation of budget forms and other financial documents, program monitoring and reporting; and will provide professional assistance to the City’s professional planning staff. The program analyst will also serve as the department Davis-Bacon Compliance officer.Performs all related duties.
Undertakes monitoring duties for assigned projects/programs funded by HUD (CDBG), state, and federal grant programs.
Serves as Davis-Bacon act compliance officer (responsible for preparing the semi-annual Labor Standards Enforcement Report)
Prepares contracts with vendors; prepares and submits compliance reports to HUD.
Coordinates and documents the HUD Environmental review process with other technical staff as required.
Prepares, approves and submits bill rolls.
Assists in the data input, maintenance management of information in the HUD IDIS program and MUNIS.
Monitor sub-recipient budgets and expenditures; coordinate project performance with CDBG sub-recipients to ensure timely spending of funds.
Works to assure project/program compliance with HUD regulations (CDBG guidelines etc.)
Bachelor’s Degree and three (3) years experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.
Thorough working knowledge of office procedures and machines; working knowledge of state regulations and laws pertaining to HUD, and specifically CDBG, ESG and HOME.
Ability to meet and deal with the public effectively and appropriately; ability to handle problems and emergencies effectively; ability to communicate clearly, both orally and in writing; ability to operate a computer; ability to maintain confidential information; ability to maintain, manage, and organize records; ability to deal appropriately with City employees, City officials, funding agencies and the public.
Excellent organizational skills; excellent data processing skill in the use of personal computers and office software including word processing, database, internet and spreadsheet applications; basic familiarity with municipal accounting practices.
Under supervision performs moderately complex clerical duties of more than ordinary difficulty and individual responsibility involving general knowledge of standard office procedures, regulations and practice. Operates a typewriter and computer; prepares forms and other documents; performs filing and accounts payable. Responsible for posting and maintaining general departmental records, answers telephones, and provides general information, interact with the general public, vendors and contractors, and various internal and external agencies. Performs other duties as assigned.
Must possess a high school diploma or G.E.D.
Typing skill with speed of at least 30 error-free words per minute.
Proficiency in MICROSOFT OFFICE.
Working knowledge of the functions of the department.
Ability to provide routine answers to inquiries and/or refer calls to appropriate personnel.
Ability to pleasantly and efficiently communicate with the public in person and on the telephone.
$45,000-$50,000; paid weekly $865.38-$961.54; plus benefits package
Ideal candidate is a career-minded individual who has a thorough working knowledge of the maintenance of departmental evidence records and files and technical expertise and experience dealing with the collecting, tracking, handling and safekeeping of forensic evidence.The position works under the direction of the Commander of the Criminal Investigation Division.Duties include working in conjunction with Police Crime Scene Specialist, State Police Crime Scene Services Unit and IT/Cyber Crime Service.
Essential Duties and Responsibilities
Assist in evaluating, identifying, collecting and preserving forensic evidence to aid in the prosecution of criminals.
Assist with conducting visual and physical analysis and comparison of crime scene latent prints to local and national fingerprint databases.
Assist in developing, classifying and filing latent fingerprints.
Assist in collection and preservation of logs and secures evidence; documents all handling of evidence and property; maintains activity logs and generates reports as needed.
Assists in receiving property and evidence from law enforcement officers for testing and analysis.
Assists with the identification of evidence at crime scenes.
Assist with Photographing crime scenes, accidents or other incidents when requested
Assist with processing digital crime scene and evidence photographs and prepares digital copies in compliance with the rules of evidence.
Assist with providing in-service training of officers on collection of evidence at crime scenes.
Assist and prepare necessary documentation and evidence for court; transports evidence for court proceedings; may be required to testify in court.
Assists in maintenance of crime laboratory and evidence processing equipment; orders supplies as needed, and maintains inventory of forensic supplies for Department.
Performs forensic examination of computers and electronic devices, such as cell phone, IPAD, tablets.
Performs other duties as assigned or required.
Associate degree in criminal justice or other subject related to the position; must have two (2) years technical experience in forensic identification methods, crime scene processing, and photography and computer exploitation. Those who do not meet the minimum requirements will not be considered.
Possession of a valid Massachusetts Drivers License; specific technical training and certifications may be required.
Physical Demands/Work Environment
Crime laboratory environment, and occasionally at a crime scene as needed; limited exposure to bio hazards at scenes and on evidence.
Knowledge of basic fingerprint classification and latent fingerprint development methods.
Knowledge of rules for the collecting, preserving and securing of physical evidence.
Knowledge of the principles and practices of crime scene photography, and the operation of a variety of photographic equipment.
Knowledge of chemicals, powders, solutions and equipment used in the development and analysis of latent fingerprints.
Knowledge of the principles of record keeping and records management.
Skill in packaging and organizing numerous items of evidence in an orderly fashion for storage and retrieval.
Skill in maintaining accurate evidence records and generating special and periodic reports.
Skill in photography and preparation of photographic evidence.
Skill in operating a personal computer utilizing a variety of technical and imaging software.
Skill in following and effectively communicating verbal and written instructions
$60,000. per year; paid weekly at $1,153.85; plus benefits package
The Grant Coordinator provides support in order to secure grant funding, and performs a variety of related duties.Writes and edits grant applications and facilitate the grant application and reporting process for departments. Conducts cost-benefit analysis.Develops and reviews grant budgets.Reviews grant submissions.Communicates among various departments, as well as external community groups, legislators and funders, in order to share grant information and facilitate the grant application process.Serves as liaison regarding grant activities.Researches and locates funding sources.Creates grant resource files
College Degree and five (5) years experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.
Extensive experience and in-depth knowledge of the business of grant funding, including laws, regulations, policies and practices surrounding various complex grant applications.
Ability to handle a number of activities simultaneously with attention and adherence o deadlines; ability to meet with department staff and translate projects that they want funded into a proposal for grantors; ability to develop timelines and manage workload independently.
Strong verbal and written communication skills; editing skills and attention to detail; visual design skills; strong analytical skills; strong organizational skills and budgetary skills.
$60,000.per year; paid weekly $1,153.85; plus benefits package
The Financial Analyst is responsible for the overall financial management of the department including but not limited to preparation and implementation of the annual budget as well as all accounts payable and receivable.The Financial Analyst is the chief’s confidential assistant and office manager.Employee is required to perform all similar or related duties.
Responsible for budget preparation and maintenance.
Functions as Grant Manager.
Provides training and support to new and existing staff.
Oversees the day-to-day financial reporting, accounts payable and receivables.
Chief procurement officer who researches large purchases and coordinates contract information.
Oversees payroll and attendance for accuracy and completion.
Attends quarterly medical panels and processes medical payment.
Participates in interviewing and hiring of office staff.
Attends Senior Command staff meeting
College Degree and five (5) years experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.
Advanced knowledge of budgetary principles including the ability to prepare, interpret and analyze financial statements and analysis.
Knowledge of state procurement laws.
Ability to meet and deal with the public effectively and appropriately; ability to handle problems and emergencies effectively; ability to communicate clearly, both orally and in writing.
Ability to operate a personal computer and maintain confidential information.
Ability to maintain, manage, and organize records.
Ability to deal appropriately with City employees, City officials and members of the general public.
Strong interpersonal skills; excellent communication skills both oral and written; proficient computer skills for all office software programs including word processing and spread sheet applications.
$95,000. per year; paid weekly $1,826.92; plus benefits package
The Director of Communications position consists of administrative, creative and supervisory work in developing and implementing strategic communications, media relations, and overseeing the implementation of a multi-media program for the City providing direct communication support for the Mayor and overseeing the programming and operations of the City’s cable channels, City’s web site and the City’s cell phone accounts. Employee is required to perform all similar or related duties.
On behalf of the City, the Director of Communications serves as a primary media source for official information including press releases, publications and testimony.Develops strategic messages, web-based and postal correspondence.Develops programming, engages in community outreach and works with city workers, business leaders and the public to increase interest in community television.Serves as a Project Manager for mayoral initiatives and innovations: sponsored streaming video and street banners; mass notification technology.Prepares and administers an annual operating and capital budget.Negotiates and manages cable licenses.Oversees the maintenance of studio equipment to ensure optimum safety, control and security. Conducts research and analysis for communications-oriented and citywide initiatives and submits recommendation of new or additional equipment, hardware, and software needs.Promotes programming and local cable services availability throughout the community.Provides print and photo coverage for Mayor’s appearances at local events.
Education and Experience:Bachelor’s degree in political science, journalismor a closely related field and 10+ years of related experience in public relations and political or public sector communications;or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.
Required Skills:Working knowledge of public relations, writing, editing in the governmental sector, TV programming, information system methods and technologies.
Ability to work independently; ability to maintain, manage, and organize records;; ability to handle problems effectively in response to day-to-day crises; ability to communicate clearly, both orally and in writing; ability to operate a computer; ability to deal appropriately with City employees, City officials and the public.
Excellent organizational skills; excellent skill in the use of TV production and editing equipment, web-based applications, and all work-related software applications.Strong conceptual, analytical, verbal and written communication skills.
$31,789.16 per year; paid weekly at $611.33; plus beneifts package
PERFORMS ROUTINE CLERICAL DUTIES ACCORDING TO STANDARD DEPARTMENTAL PROCEDURES, REQUIRING A MODERATE DEGREE OF DECISION-MAKING.ANSWERS TELEPHONE INQUIRIES OR DIRECTS CALL TO APPROPRIATE STAFF.PERFORMS DUTIES WHICH INCLUDE TYPING, FILING AND COMPUTER INPUT.SORTS AND ROUTES INCOMING AND OUTGOING MAIL.ASSISTS IN THE PREPARATION AND PROCESSING OF MEDICAL INVOICES FOR PAYMENT AND PARTICIPATES IN THE MEDICAL PANEL REVIEWS.ASSISTS WITH THE PREPARATION AND PROCESSING OF BILLROLLS, REQUISITIONS, PURCHASE ORDERS, AND WEEKLY PAYROLL.ASSISTS WITH PREPARATION AND MANAGEMENT OF THE DEPARTMENTAL BUDGET. PERFORMS OTHER DUTIES AS ASSIGNED. MUST HAVE THE ABILITY TO ACCURATELY PROCESS ALL DATA ENTRY THROUGH THE MUNIS SYSTEM.
HIGH SCHOOL DIPLOMA OR GED EQUIVALENCY.
WORKING KNOWLEDGE OF THE FUNCTIONS AND POLICIES OF THE DEPARTMENT.
ABILITY TO MANAGE MULTIPLE COMPLEX TASKS SIMULTANEOUSLY AND UNDER PRESSURE, WITH ACCURACY AND ACCOUNTABILITY.
MUST MAINTAIN A HIGH LEVEL OF CONFIDENTIALLY AND DISCRETION.
ABILITY TO WORK PLEASANTLY AND EFFICIENTLY WITH THE GENERAL PUBLIC BOTH IN PERSON AND ON THE TELEPHONE.
KNOWLEDGE AND UNDERSTANDING OF COMPUTERS, INCLUDING EXPERIENCE WITH MICROSOFT OFFICE, WORD AND EXCEL. PREFFERED EXPERIENCE IN MUNIS.
$44,303 per year; paid weekly $851.98; plus benefits package
UNDER THE SUPERVISION OF A SUPERVISORY EMPLOYEE OF HIGHER GRADE WHO REVIEWS WORK, RULES AND REGULATIONS; INSPECTS ONGOING AND COMPLETED CONSTRUCTION TO DETERMINE COMPLIANCE WITH THE MASSACHUSETTS' STATE BUILDING CODE AND ANY OTHER APPLICABLE STATE OR CITY STATUTES, RULES AND REGULATIONS, ORDINANCES AND/OR BYLAWS; APPROVES OR DISAPPROVES PLANS FOR THE CONSTRUCTION, RECONSTRUCTION, ALTERATION OR REPAIR OF BUILDINGS OR STRUCTURES.MAKES FIELD INSPECTIONS TO DETERMINE THE SAFETY AND STABILITY OF EXISTING STRUCTURES AND BUILDINGS; APPROVES AND ISSUES BUILDING PERMITS; ISSUES CERTIFICATE OF USE AND OCCUPANCY; RESPONDS TO COMPLAINTS AND PROBLEMS REGARDING BUILDING CODE VIOLATIONS; INSPECTS FIRE-DAMAGED BUILDINGS; INVESTIGATES AND PREPARES THE INSPECTIONAL SERVICE'S DIVISION'S POSITION FOR PRESENTATION TO THE COURT CONCERNING THE VIOLATIONS OF THE BUILDING CODE, ZONING ORDINANCES AND OTHER RELATED RULES AND REGULATIONS; MAKES REPORTS AND KEEPS RECORDS OF INSPECTIONS AND INVESTIGATIONS.PERFORMS OTHER RELATED DUTIES AS REQUIRED.
IN ACCORDANCE WITH M.G.L. CHAPTER 143, MUST HAVE AT LEAST FIVE (5) YEARS OF EXPERIENCE IN THE SUPERVISION OF BUILDING CONSTRUCTION OR DESIGN OR, IN THE ALTERNATIVE, A TWO (2) YEAR ASSOCIATE DEGREE IN A FIELD RELATING TO BUILDING CONSTRUCTION OR DESIGN OR ANY COMBINATION OF EDUCATION AND EXPERIENCE WHICH WOULD CONFER EQUIVALENT KNOWLEDGE AND ABILITY.
STATE CERTIFICATION AS A LOCAL BUILDING INSPECTOR PREFERRED; OR MUST POSSESS ADVANCED QUALIFICATIONS TO BE CERTIFIED BY THE BBRS, IN ACCORDANCE WITH THE PROVISIONS OF 780 CMR R7, WITHIN 18 MONTHS OF APPOINTMENT.
EXPERIENCE READING, INTERPRETING AND APPLYING THE MASSACHUSETTS STATE BUILDING CODES 780 CMR; WORKING DIAGRAMS, PLANS AND SPECIFICATIONS FOR BUILDING STRUCTURES; STANDARD REFERENCES AND CHARTS FOR CHECKING SPECIFICATIONS AND CODE STANDARDS AND TABLES AND CHARTS.
ABILITY TO ACQUIRE A GENERAL KNOWLEDGE OF THE PROVISIONS OF THE LOCAL AND STATE ZONING ORDINANCES. ABLE TO PERFORM BASIC MATHEMATICS (ADDITION, SUBTRACTION, MULTIPLICATION AND DIVISION).
MUST POSSESS A CURRENT VALID MASSACHUSETTS CLASS D DRIVERS LICENSE AND HAVE ACCESS TO A MOTOR VEHICLE IN WORKING CONDITION DURING ALL WORKING HOURS.
BI-LINGUAL ABILITY AND EXPERIENCE WITH ELECTRONIC PERMITTING SOFTWARE PREFERRED.
MUST BE COMPUTER LITERATE, WITH GOOD COMMUNICATION AND WRITING SKILLS. ABILITY TO WORK WITH THE PUBLIC ENFORCING AND INTERPRETING REGULATIONS AND ORDINANCES IN A FIRM, TACTFUL, AND IMPARTIAL MANNER.