Building Improvement and Preventive Maintenance Manager

Somerville is a city that upholds progressive principles for both employees and residents. The City of Somerville embraces and encourages an innovative, empowering, and collaborative workplace culture in a fast-paced, challenging environment. The City also offers a generous benefits package that embodies a strong work-life balance. Not only is Somerville a “Model City,” as termed by The Boston Globe, but it is also a model employer.

Statement of Duties

Under the direction of the Director of Capital Projects, the Building Improvement and Preventive Maintenance Manager provides quality management related to the City of Somerville’s building and major assets portfolio, including the development of a comprehensive asset management system that analyzes a variety of data and infrastructure models. Employee will be responsible for performance and enhancements to the City of Somerville’s Computerized Maintenance Management System (CMMS), which includes detailed asset data for all components and systems in 32 municipal buildings with approximately 2.2 million square feet of space supporting various City uses.

The Building Improvement and Preventive Maintenance Manager plans, organizes and directs the scheduling and processes for preventive and corrective maintenance of building systems; primarily the Mechanical, Electrical and Plumbing (MEP) and Building envelope systems involving, but not limited to air conditioning, heating and ventilation, and associated utilities.  Employee also manages the maintenance and operation of building utility systems involving domestic and chilled water, electricity, gas, storm, sanitary sewage and includes filter changes, roof drain cleaning, building envelope, etc.

Essential Functions

• Work with the Director of Capital Projects to develop a comprehensive building-by-building Capital Improvement/Deferred Maintenance plan for long range projection and replacement of major asset upgrades and replacements.
• Lead the development, updating and oversight of major building assets and preventive maintenance plans for all municipal and school buildings.
• Maintain and consistently update the City’s database of building system assets and maintenance requirements as both maintenance and capital projects are completed.
• Define, identify, and implement roles, responsibilities, and workflow processes among Capital Projects, DPW Buildings and Grounds and other DPW Divisions to assure long range corrective and preventive maintenance success. Planned preventive maintenance will include tasks to be performed by the maintenance division and custodial division, as well as duties related to contracts which are performed on a regular basis.
• Develop and maintain on and off-boarding methodologies of assets, including commissioning and decommissioning.
• Organize, manage and maintain all infrastructure record drawings and operation manuals so that they can be found in a timely manner.
• Determine need, develop and schedule preventative maintenance frequencies within the CMMS including daily, weekly, quarterly, bi-annual and annual as warranted.
• Schedule tasks related to ADA, health/life safety and environmental compliance within the CMMS to ensure all applicable safety regulations, building codes and safety requirements are scheduled accordingly.
• Assist the Director of Capital Projects in conducting reviews of construction documents for both new construction and renovation projects related to providing preventive maintenance tasks.
• Support the achievement of critical city goals, including the mayor’s commitment to net zero carbon emissions in Somerville by 2050, increased use of alternative energy in the city, and increased energy efficiency in city operations.  Employee will coordinate closely with City’s Office of Sustainability & Environment.
• Assist staff on specific training related to the CMMS and/or specific task requirements.  Attend seminars and conventions related to modern methods, tools, and practices associated with maintenance.
• When emergency situations occur, the Building Improvement and Preventive Maintenance Manager must be available to assist City Staff with best practices for safety and protection of building assets.
• Any other relevant duties as required by the Director of Capital Projects.

This is a safety sensitive position.

Recommended Minimum Qualifications                                                               

Education and Experience: Bachelor’s degree and ten (10) years of experience in building trades, including five (5) years of experience in maintenance supervision related to custodial, electrical, mechanical, carpentry, HVAC, and boiler systems. Custodial services experience a plus. Five (5) years’ experience working with a preventive maintenance system (CMMS) a plus. Coordinating the implementation or updating of a new system is advantageous.

Certification in any of the following is desired: Certified Energy Manager (CEM) from the Association of Energy Engineers; Building Operator Certification (BOC) from Northwest Energy Efficiency Council; Certified Facility Manager from the International Facility; or a LEED certification issued from the US Green Building Council.

Special Requirements

Valid Massachusetts Driver’s License required.

Knowledge, Abilities and Skill

Knowledge

Knowledge and ability to demonstrate proper maintenance tool and machinery repair techniques, ability to operate computerized systems and ability to formulate a computerized preventive maintenance program. Demonstrated expertise working with computers and knowledge of Windows environment and Microsoft Office suite (e.g., Excel, Word, and PowerPoint). Understanding of standard calculations and reporting for greenhouse gas emissions, energy use, and life cycle costing/ECM analysis.

Abilities

Ability to establish and maintain effective working relationships with staff developers, contractors and trades personnel; ability to develop innovative, cost-effective programs to monitor construction projects; ability to prepare and administer budgets.  Leadership ability to secure the cooperation of and guide others in a non-supervisory environment, such as maintenance and custodial staff.

Skill

Demonstrate effectiveness of communication between the Building & Grounds Department and various Department Heads, Principals, staff and teachers.   Strong written and oral communication skills for clear, concise, and effective interaction with all concerned parties related to Facilities Department matters related to maintenance & custodial services. Experience working within a unionized workplace preferred.

Work Environment                                                                                                  

The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements.  Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.  Employee may be required to work beyond normal business hours in response to attend evening meetings or complete work assignments.  Work duties often occur in construction locations. Work is performed both inside and outside, and the incumbent may be subjected to loud noise and exposure to extremes of heat and cold temperatures and inclement weather. Incumbent is required to traverse uneven terrain, may be required to bend or stoop and is subject to one or more hazards such as those associated with working near heavy equipment, mechanical and electrical systems. Work environment will be moderately noisy and at times very loud due to students and staff traveling through corridors, as well as work in areas such as boiler rooms.

Physical and Mental Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.

Physical Skills

The work is mutually mental and physical requiring an intellectual nature. While performing the functions of this job, the employee is required to stand, walk, sit, talk,  bend and crouch for extended periods. The incumbent is required to lift and carry equipment and supplies weighing up to 50 pounds.

Motor Skills

Frequently requires use of hands to finger, handle, or feel objects, tools, or controls; reaches with hands and arms, crawls and climbs. Incumbent must be able to hear normal sounds, distinguish sound as voice and communicate through human speech. This position requires the ability to operate a keyboard and calculator at efficient speed.

Visual Skills

Specific vision abilities required include close and medium distance vision and the ability to adjust focus.

Send your resume and cover letter by January 23, 2020 to:

City Hall Personnel Office
93 Highland Avenue
Somerville MA 02143
Fax: 617-666-4426
TTY: 1-866-808-4851
Email: employment_opportunities@somervillema.gov

City of Somerville residents are especially encouraged to apply.

The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request.

Individuals with disabilities who need auxiliary aids and services for effective communication, written materials in alternative formats, or reasonable modifications in policies and procedures, in order to access the programs and activities of the City of Somerville or to attend meetings, should contact the City’s ADA Coordinator, Nency Salamoun, at 617-625-6600 x2323 or NSalamoun@somervillema.gov.