Senior Clerk

Somerville is a city that upholds progressive principles for both employees and residents. The City of Somerville embraces and encourages an innovative, empowering, and collaborative workplace culture in a fast-paced, challenging environment. The City also offers a generous benefits package that embodies a strong work-life balance. Not only is Somerville a “Model City,” as termed by The Boston Globe, it is also a model employer.

Statement of Duties 

According to standard office procedures, the Senior Clerk performs a variety of complex clerical duties requiring a moderate degree of decision making.  Primary responsibilities will entail: The processing of all medical invoices related to on-the- job injuries. This includes the inputting of all invoices into the MUNIS system for payment in a timely manner; any necessary correspondence and follow-up with doctors, medical facilities and utilization review company; the maintenance of accurate medical files; preparation of yearly injury letters.  Prepare for and attend the medical review panel. Exercises confidentiality when handling medical and/or personnel files.  The organization; tracking, invoicing and payment to firefighters for fire details as they occur.  Assist in answering the telephone; routing calls appropriately; take messages and assists callers when able.  Greet and assist the public with answering questions, obtaining signatures for permits, procurement of fire reports.  Setting up grants received by the Fire Department. Keep track of spending as well as preparing documents for opening and closing out grants.  Assists with paperwork; sorts and distributes mail.  Records sick, personal, vacation, injury and other leave into attendance book and computer database.  Serves as backup to the administrative assistant in the preparation of the weekly payroll; inputting of requisitions; bill rolls and distribution of letters and correspondence as required; ordering and maintaining inventory of office supplies; inputs and updates yearly vacation schedules. Perform other duties as assigned.

Recommended Minimum Qualifications

Must possess a High School Diploma or G.E.D.

Ability to type 30 error free words per minute.

Proficiency in Microsoft Office.

Proficiency in the use of the MUNIS system.

Attention to detail and accuracy.

Ability to recognize and maintain confidentiality of certain departmental issues.

Ability to provide routine answers to inquiries and/or refer calls to appropriate personnel.

Ability to pleasantly and efficiently communicate with the public in person and on the telephone.

Ability to learn working knowledge of the fire department.

Work Environment

The work environment involves everyday discomforts typical of offices with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.

Physical and Mental Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential function.

Physical Skills

Little or no physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. There may also be some occasional lifting of objects such as books, office equipment and computer paper (up to 30 lbs.).

Motor Skills

Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone system, computer and/or most other office equipment, typing and/or word processing, filing, and sorting.

Visual Skills

Visual demands include constantly reading documents in print and on the computer, for general understanding and for analytical purposes.

Send your resume and cover letter by Friday, December 4, 2020 to:

City Hall Personnel Office
93 Highland Avenue
Somerville MA 02143
Fax: 617-666-4426
TTY: 1-866-808-4851
Email: employment_opportunities@somervillema.gov

City of Somerville residents are especially encouraged to apply.

The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request.

Individuals with disabilities who need auxiliary aids and services for effective communication, written materials in alternative formats, or reasonable modifications in policies and procedures, in order to access the programs and activities of the City of Somerville or to attend meetings, should contact the City’s ADA Coordinator, Nency Salamoun, at 617-625-6600 x2323 or NSalamoun@somervillema.gov.