About Purchasing & Procurement

The Purchasing Division actively generates competition for City contracts by advertising bids and requests for proposals for larger purchases and soliciting quotes for smaller purchases. Purchasing oversees all procurement activities and related contract preparation. Purchasing monitors compliance with applicable procurement laws, and maintains records of vendor performance.

The Purchasing Department is a centralized agency for all procurement and related contracts in the City. The Purchasing Department sets and implements policies and procedures to facilitate compliance with applicable procurement laws and competitive pricing.

It fulfills a service function and a control function. As a service provider, Purchasing staff work with other City departments to plan and manage the procurement of services, equipment and supplies. The Purchasing Department manages the overall procurement process from advertising a public bid to awarding the contract. Once a contract is awarded, the department that is requesting the services or supplies manages the contract.

In its control function, the Purchasing Department reviews all requisitions and proposed contract amendments to ensure compliance with applicable laws. Purchasing works with the other City departments to ensure that the specifications and contract terms and conditions are written to provide the most effective contract administration.

  • Open Bids

  • Closed Bids

  • Vendor Resources

  • Resources for City Departments

  • Frequently Asked Questions

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Some bids may require Adobe Acrobat Reader .

It is the contractor's responsibility to make certain they have received any/all addenda relating to their bid prior to the bid opening date.

It is the Contractors' responsibility to make certain they have received any/all addenda relating to their bid prior to the bid opening date. You can find addenda by clicking on the “Addenda” sub-folder in the directory for the project you are bidding. If you have registered with the Purchasing Department for a specific project, you will be notified via e-mail when and if any addenda are available. You are strongly encouraged to check this web-page often for any addenda related to the project(s) for which you have downloaded bid documents, drawings, and specifications.

Bid forms and information concerning bid surety, performance bond, minimum wage rates and bid specifications are available in the Purchasing Department, 93 Highland Avenue, Somerville, MA 02143 or by calling 617-625-6600 ext. 3400 or faxing 617-625-1344.

Separate awards will be made for these items and the right is reserved to reject any and all bids, and to make awards as may be determined to be in the best interest of the City as authorized by Mass Law.

To be placed on the City's vendor list, please mail information about your company to the address above or e-mail: [email protected].

Bid Numbersort ascending Title Bid Notice Release Date Bid Package Instructions Addenda Bid Deposit Pre-Bid Site Visit Opening Date
RFI 18-78 EPS/Styrofoam Recycling Program Bid Notice Wednesday, June 27, 2018 PDF icon RFI 18-78 EPS Styrofoam Recycling Program_Final.pdf 07/11/2018 - 11:00am
IFB 18-68 REBID Scanning and Digitization of Election Archives Thursday, June 21, 2018 PDF icon IFB 18-68 REBID Scanning and Digitization of Election Archives.pdf 07/12/2018 - 12:00pm
RFP 18-69 Environmental Consulting Services - Brownfields Assessment Bid Notice Wednesday, June 20, 2018 PDF icon RFP 18-69 ECS Brownfields Assessment.pdf Please note that the correct due date is 11:00 AM, July 10, 2018! 07/10/2018 - 11:00am
IFB#18-75 HVAC Preventative Maintenance, Repairs and Controls Bid Notice Wednesday, June 13, 2018 PDF icon IFB 18-75 HVAC Maintenance - All City.pdf
PDF icon Bidholders List 18-75.pdf
PDF icon IFB 18-75 Addendum 1.pdf
Prevailing wages apply. For Exhibits Refer: https://drive.google.com/drive/folders/1Y1rUjXzFH59-T4evZamhNBE-ZKT28r28?usp=sharing 5% bid bond required 06/27/2018 - 11:00am
IFB 18-49 REBID IFB 18-49 REBID Prospect Hill Park Construction Bid Notice Wednesday, June 13, 2018 PDF icon IFB 18-49 REBID Prospect Hill Park Construction.pdf 5% bid bond required 06/27/2018 - 9:30am 07/10/2018 - 11:30am
IFB 18-53 IFB 18-53 Nibble Co-Working Kitchen Bid Notice Wednesday, June 13, 2018 PDF icon IFB 18-53 Nibble Kitchen Construction.pdf 5% bid bond required 06/26/2018 - 9:30am 07/10/2018 - 11:15am
RFQ 18-77 2017 Continuum of Care Program Bid Notice Wednesday, June 13, 2018 PDF icon RFQ 18-77 2017 Continuum of Care Program.pdf 06/28/2018 - 11:00am
RFP# S2019-01 RFP# S2019-01 English Classes for Parents/Guardians Bid Notice Wednesday, June 6, 2018 Please contact Leah Arredondo ([email protected]) or call 617-629-5218 to receive the proposal and to register. 06/27/2018 - 4:00pm

Bid Numbersort ascending Title Opening Date Bid Package Addenda Bid Results Awarded To
IFB 18-73 On-call Fence & Gate Repairs and Installation 06/13/2018 - 12:00pm PDF icon IFB18-73 Fence & Gate Repairs and Installation.pdf
PDF icon Bidholders List.pdf
Results Carli Fence Co, Inc.
IFB 18-72 IFB 18-72 Removal of Oil Storage Tanks at Edgerly School 06/13/2018 - 11:00am PDF icon IFB 18-72 Removal of Oil Storage Tanks at Edgerly School.pdf Results
Results
Boston Green Fuel Co., Inc.
RFQ 18-71 City Hall Boiler Design Services 06/06/2018 - 11:00am PDF icon RFQ 18-71 City Hall Boiler Design Services.pdf
IFB#18-67 Repair and upgrade of Police Patrol Boat - 27' Boston Whaler & Trailer 06/05/2018 - 11:00am PDF icon IFB18-67 Repair and upgrade of Police Patrol Boat.pdf Results Brewer Green Harbor Marina LLC
IFB#18-70 Apparels- Uniforms for the Department of Public Works 06/05/2018 - 12:00pm PDF icon IFB18-70 Uniforms Apparels for DPW.pdf Results Action Apparels
IFB 18-62 Lift in Traffic and Parking Building 06/14/2018 - 11:00am PDF icon IFB 18-62 Lift in Traffic and Parking Building.pdf
PDF icon Filed Subs - Results and Exclusions_IFB 18-62 Lift in T&P Building.pdf
Results
Results
UNDER EVALUATION
IFB#18-66 Irrigation System Installation at East Somerville Community School 05/23/2018 - 11:00am PDF icon IFB18-66 Irrigation system Installation at ESCS.pdf
PDF icon Prevailing Wages.pdf
PDF icon Bidholders List.pdf
Results G & C Construction
REBID IFB#18-50 REBID - On-Call Fence Repairs and Installation 05/23/2018 - 1:00pm PDF icon REBID IFB18-50 Fence Repairs and installation Final.pdf
PDF icon Bidholders List.pdf
Results Rebid on June13th 2018 12:00PM
IFB 18-68 Scanning and Digitization of Election Archives 06/05/2018 - 11:00am PDF icon IFB 18-68 Scanning and Digitization of Election Archives.pdf Results
Results
All bids are rejected
REBID IFB18-52 Removal and Disposal of Street Sweeping Debris 05/17/2018 - 12:00pm PDF icon REBID IFB18-52 Removal Disposal of Street Sweeping Debris.pdf
PDF icon Bidholders List.pdf
PDF icon REBID IFB 18-52 Addendum 1.pdf
Results Millennium Maintenance & Power Sweeping Inc.

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How do I become a vendor with the City of Somerville?

Please register with us using our general registration form.

If you are interested in a specific project, please sign up here.
 

Who’s my point of contact at the Purchasing Department?

If the bid notice and package on our website don’t answer all your questions regarding a bid, please send an e‐mail to the project manager named in the bid notice document. For general inquiries, please e‐mail us at [email protected] or refer to this FAQ section.
 

How do I request insight into public records?

Please send us public record requests via e‐mail to [email protected]lema.gov, as we need your request in writing. You can also send a request by mail to: Angela Allen, Purchasing Director, City Hall, 93 Highland Avenue, Somerville, MA 02143. Please line out which information you need and provide as many details as possible on the project you’re inquiring about, such as bid number, contract number, and project name, if available. Once we receive your request, we will acknowledge receipt your request within ten (10) business days. Please be aware that you may be charged for costs associated with your request.
 

I am interested in bidding for a specific project. What are my next steps?

If you are interested in a specific bid, please sign up to be added to our bidders list.

All of our current bids are listed on the Somerville Bids Portal. Any information that is publicly available can be found there. You can find project details in the columns “Bid Notice” and “Download Bid Package.” If either column is empty, please check back later.
 

Where can I get information on a bid?

All our bids are listed on our website, either under the Open Bids or the Closed Bids tab. Any information that is publicly available can be found on our website. You can find project details in the columns “Bid Notice” and “Download Bid Package.” If either column is empty, please check back later.
 

How can I obtain plans and specifications for a project?

If available, you can find free electronic copies of plans and specifications in the “Download Bid Package” on the Somerville Bids Portal. If this column is empty, please check back later. If hard copies are available, this will be noted in the “Bid Title” column.

Hard copies can be picked up at the Purchasing Department or delivered at your cost if you provide a FedEx account number. A deposit fee applies.
 

How can I find out who else is bidding for a project?

If a bidders list is available for an open bid, it will be published under the Open Bids tab of the Somerville Bids Portal. Once the bid has closed, a results document listing all bidders will be uploaded to the Closed Bids tab as soon as it’s available.
 

How can I find out who’s been awarded a contract?

Once a bid has been awarded, a results document will be uploaded onto the Closed Bids tab on our website as soon as it’s available.
 

Where do I send my invoices?

Your invoices are being paid by the department with which you have a contract. In most cases, the Purchasing Division helps assemble a contract but isn’t responsible for payments. Please do not send your invoices to the Purchasing Department unless your contract is with the Purchasing Department.

Arn Franzen
Director of Parks and Open Space

Hours

Monday - Wednesday
8:30 a.m. - 4:30 p.m.

Thursday
8:30 a.m. - 7:30 p.m.

Friday
8:30 a.m. - 12:30 p.m.


Phone

(617) 625-6600  ext 2545


Email

[email protected]


Address

City Hall
93 Highland Ave.
Somerville, MA 02143

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