About the City of Somerville

Somerville is a city that upholds progressive principles for both employees and residents. The City of Somerville values diversity, equity, inclusion, and belonging throughout our hiring practices; these values are embedded in our mission and work environment—furthermore, we encourage applications from a diverse range of professional experiences and skillsets. We embrace and encourage an innovative, empowering, and collaborative workplace culture in a fast-paced, challenging environment. The City also offers a generous benefits package that embodies a strong work-life balance. Not only is Somerville a “Model City,” as termed by The Boston Globe, it is also a model employer.

 

  • Now Hiring: Assistant Clerk of Committees

Department: 
City Clerk
Duties: 

The Assistant Clerk of Committees attends all assigned City Council meetings and committee meetings. The Assistant Clerk takes notes at committee meetings and Council meetings, and prepares reports of such meetings. The Assistant Clerk operates audio/video equipment used for recording meetings, when needed. The Assistant Clerk prepares orders, resolutions, and other items for inclusion into the City Council’s agendas. The Assistant Clerk prepares and maintains communications for each of the committees, notifies committee chairs of pending business, renders assistance as required by the committees, and performs such other duties as required by the Clerk of Committees, the City Clerk, or the President of the City Council. The Assistant Clerk provides technical assistance to committees with respect to parliamentary procedure, the rules of the Council, and applicable laws, as needed. The Assistant Clerk assists the Clerk of Committees and City Clerk in managing and implementing the actions of the City Council.

Essential Functions

  • Attends and prepares minutes for Committee meetings, City Council meetings, and their Executive Sessions as needed. Minutes must be completed promptly, accurately, and thoroughly.
  • Prepares and sends correspondence for the Committees, including meeting notices, requests to appear, and requests for information.
  • Uses the City’s legislative tracking software to prepare and tracks items that are before the Council and in each Committee.
  • Operates audio/video equipment to record Committee meetings, when needed.
  • Prepares and maintains all communications for the Committees, prepares and maintains a meeting calendar, and notifies Committee chairs of pending business.
  • Assists, as needed, with the maintenance of the portion of the city’s website that is dedicated to the City Council’s Committees. 
  • Provides technical assistance to the Councilors with respect to parliamentary procedure, the Rules of the City Council, Open Meeting Law and relevant state laws.
  • Creates well documented, clearly written and detailed notes as a core responsibility of the job.  
Requirements: 

Education and Experience

Bachelor’s degree with one to three (1-3) years of related work experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to effectively perform the essential functions of the job. Must possess and demonstrate excellent note taking, writing and documentation skills. 
        
Special Requirements

This employee is prohibited from taking public positions on issues that are or may reasonably come before the City Council. 

Knowledge, Abilities and Skill

Knowledge: Familiarity with the broad scope of issues relevant to Somerville and the region. Working knowledge of the structure of Somerville City government. Working knowledge of governmental processes. Working knowledge of office procedures and machines.

Abilities: Ability to meet and deal with the public effectively and appropriately; ability to communicate clearly, both orally and in writing; ability to operate a computer; ability to maintain confidential information; ability to maintain, manage, and organize records; ability to deal appropriately with City employees, City officials and the public. Ability to identify, follow up, and follow through on errors . Ability to work independently.

Skills: Excellent writing and contemporaneous note-taking skills; excellent organizational skills; excellent data processing skills in the use of personal computers and office software including word processing, database, internet, spreadsheet applications, and legislative tracking software (MinuteTraq).

Other: Working knowledge of parliamentary procedure, Roberts Rules of Order, rules of the City Council, and relevant state laws including, but not limited to, the open meeting law and the conflict of interest law.

Work Environment                      
The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.  Employee will be required to attend evening meetings.

Physical and Mental Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.

Physical Skills: Little or no physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. There may also be some occasional lifting of objects such as ledgers or photocopy and computer paper (up to 30lbs.).

Motor Skills: Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone system, computer and/or most other office equipment, typing and/or word processing, filing, and sorting of materials.

Visual Demands: Routinely reads documents for general understanding and analytical purposes.

Application Procedure: 

Send your resume and cover letter to:

City Hall Personnel Office
93 Highland Avenue
Somerville MA 02143
Fax: 617-666-4426
TTY: 1-866-808-4851
Email: employment_opportunities@somervillema.gov

City of Somerville residents are especially encouraged to apply.

The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request.

Individuals with disabilities who need auxiliary aids and services for effective communication, written materials in alternative formats, or reasonable modifications in policies and procedures, in order to access the programs and activities of the City of Somerville or to attend meetings, should contact the City’s ADA Coordinator, Nancy Bacci, at 617-625-6600 x2250 or Nbacci@somervillema.gov.

Hours: 
Part-Time (Typical hours for this job are 1-3 days per week, Monday through Thursday, from 5:30 PM to 10:00 PM. The position is on recess when the City Council is on recess, typically 6 weeks in the summer and 3 weeks in December).
Salary: 
$20,000 per year, paid monthly. Not Benefited.
Application Start Date: 
Thursday, September 23, 2021

COVID-19 Vaccination Required

To better protect the health and safety of staff and the public, all City of Somerville employees must be fully vaccinated against COVID-19 as of November 1, 2021. Reasonable accommodations will be made for medical and religious reasons.