About the City of Somerville
Somerville is a city that upholds progressive principles for both employees and residents. The City of Somerville values diversity, equity, inclusion, and belonging throughout our hiring practices; these values are embedded in our mission and work environment—furthermore, we encourage applications from a diverse range of professional experiences and skillsets. We embrace and encourage an innovative, empowering, and collaborative workplace culture in a fast-paced, challenging environment. The City also offers a generous benefits package that embodies a strong work-life balance. Not only is Somerville a “Model City,” as termed by The Boston Globe, it is also a model employer.
Now Hiring: Commissions Coordinator
Under the supervision of the RSJ Deputy Director, the Commissions Coordinator serves as the administrative support staff and is responsible for advising the City of Somerville’s Human Right’s Commission (HRC) and Somerville Women’s Commission (SWC) on City policies and procedures relating to their relative City Ordinances.
The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
- Serves as a resource for the City and residents regarding the Human Rights Commission and Somerville Women’s Commission
- Serves as a liaison for the RSJ office regarding questions, concerns, complaints related to HRC and SCW Commissions; screens and responds to correspondence and inquiries
- Serves as a liaison between volunteers, City departments, City Council and the broader Somerville Community
- Provides technical assistance to the City regarding HRC and SWC issues and activities
- Guides and assists the HRC and SCW plans and oversees the progress of the plan’s goals and objectives
- Involves significant public contact as well as interacts with other related City officials and entities
- Researches and assists with City programs to enhance HRC and SWC related awareness
- Helps to develop written and web-based materials to disseminate information regarding HRC and SWC; collects and maintains a current library of HRC and SWC materials; locates, assembles and analyzes information related to the commissions’ activities and interests
- Represents the commissions in meetings with groups and organizations for purposes of collecting information and describing the commissions’ programs
- Performs a varied number of tasks requiring considerable exercise of judgment and initiative within the guidelines established by the City Ordinances
- Attends public meetings as necessary to represent the City’s interests. Required to work flexible hours, including night and weekend meetings and events
- Performs outreach in the community regarding available resources and gathers information about needs; provides necessary public information to the community on programs and services offered by various agencies and government bodies;
- Advisory role for special event sand strategic planning
- Ensures that appropriate processes are in place to provide for the prompt and equitable resolution of complaints and inquiries from the public; recommends resolutions to complaints; maintains correspondence and documentation of the compliance procedure
- Arranges approved requests for accommodations, alternate formats, etc. with appropriate staff members
- Posts minutes and agenda. Prepares reports for meetings
- Promotes dialogue, facilitates interaction and strengthens alliances with a wide variety of public and private leaders, officials; with local, State and Federal agencies; and with external constituencies that represent and support human rights and women’s rights
- Responds to individual requests for information on activities and programs related to either commission;
- Confers regularly with other City staff on general strategies and specific projects to accomplish the work of the Commissions’;
- Prepares complaint case summary for Commissioners as necessary. Assigns cases to HRC, SWC Commissioners or City Representatives, provides support as needed. Obtains legal or other assistance on complaints as needed;
- Develops, prepares and maintains orientation and training materials for Commissioners, including arranging and/or developing periodic training on specific topics identified to support the work of the Commissioners;
- Facilitates opportunities for the Commissions to engage the media to raise awareness of the Commissions mission;
- Identifies and applies for grant funding opportunities to support Commission activities;
- Budget planning and management of expenses;
- Performs similar or related work as required, directed, or as the situation dictates
Education and Experience
Bachelor’s degree in human services, humanities, law, political science, public administration, civil rights, women’s studies, gender studies, equity, sociology or a related field and three (3) years’ experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.
Applications demonstrating lived experience with proper knowledge of project management and community engagement in lieu of education are strongly encouraged.
Required to work flexible hours, including night and weekend meetings and events.
Knowledge, Abilities and Skill
Knowledge: Knowledge of Somerville community, action groups, neighborhoods and business concerns, government structure and activities. Knowledge of functions and operations of commissions; knowledge of training principles and techniques; principles of public administration and public relations. Familiarity with any local human rights and women’s advocacy groups or other groups preferred; basic community needs, and public and private community resources. Current social, economic and political issues affecting women and people with disabilities; office and commissions procedures and practices; stakeholder and community engagement; volunteer recruitment and engagement. Experience working in a municipality and moving projects forward. Knowledge of, and experience in interpreting federal and state civil rights laws. Familiarity with federal and state agencies authorized to enforce such laws. Knowledge and experience with federal and state civil rights laws.
Abilities: Ability to organize and direct the preparation of comprehensive reports, analyze problems, prepare technical reports and formulate recommendations; ability to communicate effectively in a concise and convincing manner.
Ability to work cooperatively with people with disabilities, City co-workers and community resource partners; ability to quickly familiarize oneself with all applicable City policies and ordinance regulations. Be comfortable in a fast paced environment and capable of juggling multiple initiatives simultaneously, often against tight deadlines. Have strong collaboration skills, but also the ability to work autonomously. Be detailed oriented with a commitment to accuracy. Distinguish initial requests from true underlying needs. Apply effective judgment and discretion to maintain a high level of confidentiality when handling sensitive information. Ability to develop templates and tools to provide guidance and support to both technical and non-technical audiences; developing and scaling new programs; Establish and maintain effective and harmonious working relationships with diverse stakeholders regarding strategy, policy, operations, deliverables, timelines, and responsibilities; interact with the public effectively and appropriately; problem solve and think strategically, analytically, and creatively; learn new concepts quickly; collaborate, build consensus, and lead; be self-motivated and organized; handle problems and emergencies. Ability to communicate effectively with multiple sectors including towns, local government, human service providers, schools, health care organizations, funders, faith organizations and the general public. Ability to organize and motivate the public’s involvement in a broad range of community-based activities; demonstrated ability to work with community groups to identify and address concerns which apply to specific population groups within the City.
Skill: Excellent written and verbal communication skills; strong organizational, critical thinking and analytical skills. Ability to effectively present information to diverse groups; Interpersonal skills necessary to interact successfully with a wide range of individuals. Skill in community involvement in an urban environment; excellent customer service, planning and evaluation skills; skills and training in negotiation and mediation; organizational and analytical skills. Attention to detail. Bilingual ability in Spanish, Portuguese, Haitian-Creole and/or Nepali is preferred but not required. Confident/effective public speaker; positive interpersonal and strong conflict resolution skills; mediation skills; strong organization and planning capabilities; demonstrated creativity, able to perform with minimal supervision. Experience in complaint intake. Prior experience in grant writing. Proficiency in using Microsoft Office, including Word, Excel, Publisher, and Power Point.
The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. Employee may be required to work beyond normal business hours to attend evening meetings or complete work assignments. Engages in frequent contact with the public, community organizations and human service providers, local, regional, and state government officials and school administrators.
Physical and Mental Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities, such a specialized office equipment in order to perform the position’s essential functions.
Physical Skills: Few physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks.
Motor Skills: Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills.
Visual Skills: Visual demands require constantly reading documents for general understanding and analytical purposes.
This position will remain open until filled. Send your resume and cover letter to:
City Hall Personnel Office
93 Highland Avenue
Somerville MA 02143
Email: [email protected]
City of Somerville residents are especially encouraged to apply.
The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request.
Persons with disabilities who need auxiliary aids and services for effective communication (i.e., CART, ASL), written materials in alternative formats, or reasonable modifications in policies and procedures in order to access the programs, activities, and meetings of the City of Somerville should please contact Nancy Bacci at 617-625-6600 x 2250 or [email protected].
COVID-19 Vaccination Required
To better protect the health and safety of staff and the public, all City of Somerville employees must be fully vaccinated against COVID-19 as of November 1, 2021. Reasonable accommodations will be made for medical and religious reasons.