Somerville is a city that upholds progressive principles for both employees and residents. The City of Somerville embraces and encourages an innovative, empowering, and collaborative workplace culture in a fast-paced, challenging environment. The City also offers a generous benefits package that embodies a strong work-life balance. Not only is Somerville a “Model City,” as termed by The Boston Globe, but it is also a model employer.
Statement of Duties
The Director of Finance and Administration for the DPW is responsible for all administrative, financial and business office customer service functions of the DPW. Employee is required to perform all similar or related duties
- Direct, coordinate and supervise administrative, financial and service functions of office.
- Manage accounting, budgeting and payroll activities.
- Provide financial analyses of ongoing project.
- Perform studies and prepare operational reports of divisional functions and activities.
- Monitor Personal Services, Ordinary Maintenance, and Capital spending and make recommendations for budget adjustments.
- Forecast annual revenues and expenditures.
- In coordination with the Director of Operations and Divisional Superintendents, draft specifications and contract terms for a wide variety of supplies and services needed by the Department.
- In coordination with the Purchasing Department, procures by competitive bidding informal quotations and negotiation, items of supply, equipment and certain contractual services necessary for the operation of the Department.
- Initiates contacts with vendors relative to supply and equipment availability, purchase orders, and contracts.
- Negotiate and implement strategies with vendors and internal customers to reduce cost and improve delivery and service.
- Work with the Director of Operations and Divisional Superintendents to develop a system of monitoring vendor performance.
- Assists the Commissioner in negotiating contracts working with vendors, the Law Department, and Purchasing Department.
- Studies price trends and market conditions; keeps abreast of supply sources and new product development.
- Review revenue receipts and entries for proper posting in accounting system.
- Manage service section responsible for providing centralized reception, work request and complaint services.
- Establish administrative and operational controls to record and monitor departmental activities (i.e., attendance, overtime project costs).
- Develop and implement divisional procedures.
- Participate in developing and implementing departmental policy.
- Work with Director of Operations and Superintendents to maintain fiscal control of divisional budgets.
Recommended Minimum Qualifications
Education and Experience: Bachelor’s Degree in finance and seven (7) years experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.
Knowledge, Abilities and Skill
Knowledge: Knowledge of governmental budgeting and accounting; knowledge of enterprise fund accounting.
Abilities: Ability to interact with diverse groups and individuals. Ability to complete multiple tasks in a timely, detailed and organized manner.
Skill: Analytical skills required. Proficient data processing skills including worked processing and spreadsheet applications.
The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. Employee may be required to work beyond normal business hours in response to attend evening meetings or complete work assignments.
Physical and Mental Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.
Few physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. May also be some occasional lifting of objects such as office equipment and computer paper (up to 30lbs.)
Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone, personal computer and/or most other office equipment including word processing, filing and sorting of papers.
Visual demands require constantly reading documents for general understanding and analytical purposes.
This position will remain open until filled. Send your resume and cover letter to:
City Hall Personnel Office
93 Highland Avenue
Somerville MA 02143
Email: [email protected]
City of Somerville residents are especially encouraged to apply.
The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request.
Individuals with disabilities who need auxiliary aids and services for effective communication, written materials in alternative formats, or reasonable modifications in policies and procedures, in order to access the programs and activities of the City of Somerville or to attend meetings, should contact the City’s ADA Coordinator, Nency Salamoun, at 617-625-6600 x2323 or [email protected].