Under the direction of the Director of Capital Projects & Planning, the Green Building Manager provides quality management for planning, organizing, and directing the custodial, repair, maintenance and groundskeeping activities at Somerville High School in 2020 and at other City green buildings as they are built. The position coordinates closely with the Department of Public Works staff for execution of custodial, operational and routine maintenance activities, and directly oversees outside contractors for specialty maintenance and repairs. The administrative responsibilities of the position are broad in scope and encompass a wide range of departmental activities. The work is performed in accordance with federal, state and local laws and regulations. The position inspects all of the building’s Structural and MEP components on a routine basis and provides oversight for renovation and upkeep projects on City and school property. Work is performed under the general direction and review of the Department of Infrastructure & Asset Management (IAM) and has leeway for the use of independent judgment in carrying out the details of the work. Supervisory responsibility is exercised over custodial, building maintenance and groundskeeping staff.
The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The Green Building Manager is a safety sensitive position.
- Recommends and supports the DPW Superintendent in fulfilling building assignments and work schedules for all operations, maintenance and custodial staff
- Supervises all independent contractors performing work on green building school and municipal facilities and grounds
- Develops and monitors a daily/weekly, monthly check-off list detailing custodial cleaning assignments to be used in every custodian’s job assignment
- Develops and monitors a feedback system from the High School Principal regarding safety and cleanliness of the building
- In collaboration with DPW Superintendent, supervises and directs custodial/maintenance services in accordance with negotiated agreements
- Performs regular safety checks on all systems and brings any safety concerns that need immediate attention to the attention of management
- Conducts periodic inspections, at least once a month, of all facilities to ensure proper fire and safety procedures including inspecting the building and grounds
- Ensures that services such as pest control, rubbish removal, air quality testing, water quality testing, etc., are according to need or requirements
- Coordinates and manages ADA requirements, hazardous waste, and environmental air and water quality
- Assists with implementing and supervising a program of preventive and routine maintenance that includes the building’s HVAC systems, plumbing systems, electrical systems, security systems, fire protection systems, elevators, lifts, generators, fixed sports equipment, grounds, athletic fields, school playground, kitchen equipment, pool systems, and any other equipment and systems that need periodic maintenance or repairs
- Prioritizes, recommends and schedules maintenance projects for the school
- Assists High School Vocational Director with maintenance and/or replacement of vocational program equipment
- Keeps IAM and City officials informed regarding federal and state statutes, regulations, and requirements associated with his/her responsibilities, disseminates information to appropriate individuals
- Has direct contact with all vendors involved with maintenance needs and works with the Purchasing Agent regarding purchasing
- Oversees receipt, inventory, storage, distribution, and reordering of supplies
- Schedules and is present for all state required inspections, i.e., elevator, boiler
- Performs other duties, tasks, and responsibilities as assigned by the IAM Staff
- Provides appropriate training programs for all maintenance and custodial staff
Education and Experience: High School Diploma degree and ten (10) years of experience in General Building Supervision, including five (5) years of experience in maintenance supervision related to custodial, electrical, mechanical, carpentry, HVAC, and boiler systems. Knowledge of Sustainable Building Maintenance and Operations practices a plus. Custodial services experience a plus. Five (5) years’ experience working with a preventive maintenance system (CMMS) a plus. Coordinating the implementation or updating of a new system is advantageous. Certification in any of the following is desired: Certified Energy Manager (CEM) from the Association of Energy Engineers; Building Operator Certification (BOC) from Northwest Energy Efficiency Council.
- Valid Massachusetts Driver’s License required.
Knowledge, Abilities and Skill
Knowledge: Knowledge and ability to demonstrate techniques of using maintenance tools, repairing machinery, ability to operate computerized related systems and ability to formulate a computerized preventive maintenance program. Demonstrated expertise working with computers and knowledge of Windows 7 and Microsoft Office programs (e.g., Excel, Word, Power Point, et.al. Understanding of standard calculations and reporting for greenhouse gas emissions, energy use, and life cycle costing/ECM analysis.
Abilities: Ability to establish and maintain effective working relationships with staff developers, contractors and trades personnel; ability to develop innovative, cost-effective programs to monitor construction projects; ability to prepare and administer budgets.
Skill: Demonstrate effectiveness of communication between the Building & Grounds Department and various Department Heads, Principals, staff and teachers. Supervisory skills demonstrate the ability to direct and secure the cooperation of the maintenance and custodial staff. Strong written and oral communication skills for clear, concise, and effective interaction with all concerned parties related to Facilities Department matters related to maintenance & custodial services.
The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. Employee may be required to work beyond normal business hours in response to attend evening meetings or complete work assignments. Often work is at construction locations. Work is performed both inside and outside and the incumbent may be subjected to loud noise and exposure to extremes of heat and cold temperatures and inclement weather. Incumbent is required to traverse uneven terrain, may be required to bend or stoop and is subject to one or more hazards such as those associated with working near heavy equipment, mechanical and electrical systems. Work environment will be moderately noisy and at times very loud due to students and staff traveling through corridors, as well as work areas such as boiler rooms.
Physical and Mental Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.
The work is mutually mental and physical requiring an intellectual nature. While performing the functions of this job, the employee is required to stand, walk, sit, talk and hear for extended periods. The incumbent is required to lift and carry equipment and supplies weighing up to 50 pounds.
Frequently required use hands to finger, handle, or feel objects, tools, or controls; reaches with hands and arms, crawls and climbs. Incumbent must be able to hear normal sounds, distinguish sound as voice and communicate through human speech. This position requires the ability to operate a keyboard and calculator at efficient speed.
Specific vision abilities required include close and medium distance vision and the ability to adjust focus.
Send your resume and cover letter by August 21, 2020 to:
City Hall Personnel Office
93 Highland Avenue
Somerville MA 02143
Email: [email protected]
City of Somerville residents are especially encouraged to apply.
The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request.
Individuals with disabilities who need auxiliary aids and services for effective communication, written materials in alternative formats, or reasonable modifications in policies and procedures, in order to access the programs and activities of the City of Somerville or to attend meetings, should contact the City’s ADA Coordinator, Nency Salamoun, at 617-625-6600 x2323 or [email protected].