The Inclusionary Housing Specialist is responsible for assisting in the work of the City’s Inclusionary Housing program and other tasks as needed to support the work of the City’s Office of Strategic Planning and Community Development (OSPCD) Housing division.
The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Support of the Inclusionary Housing Program will include activities such as meeting with developers, responding to inquiries from both developers and applicants, corresponding with other City departments as necessary to coordinate efforts, collaborate with Somerville agencies as necessary to support lease up efforts, tracking inclusionary projects and overall program metrics (such as applicant diversity, number and type of units, etc.), assistance with marketing projects and counseling parties such as applicants, attorneys, mortgage brokers, etc. related to the homebuyer process. Other activities related specifically to Inclusionary housing or to other affordable housing programs include:
- Reviewing applications for completeness, to ensure all necessary documentation is provided for Inclusionary and/or other housing programs;
- Tracking applicant demographics including race, ethnicity, and other information at the direction of the IHP Manager;
- Creating and executing marketing plans ensuring projects are affirmatively furthering fair housing and households who are eligible for the program have access;
- Running Information Sessions and other related marketing activities including maintaining the Inclusionary Housing Listserv and preparing mailings and alerts; Responsible for ensuring appropriate lottery preparation;
- Determining and certifying income eligibility of applicants;
- Taking the lead in responding to inquiries received in the Inclusionary email inbox and directly to personal city email address;
- Maintaining lottery waitlists and updating applicant status as necessary;
- Calculating affordable housing sale prices and writing memos;
- Preparing an annual Inclusionary Housing Program report and reviewing and preparing other reports on program activities, as needed;
- Performing research and assisting in development of related Inclusionary recommendations procedures and policies as needed;
- Identifying and assisting in resolving instances of non-compliance;
- Maintaining project, buyer and tenant files, transferring data to electronic files where only paper files exist;
- Counseling first time homebuyers and coordinating with their teams on closings;
- Coordinating lease ups with tenants and property owners;
- Assisting with updating Inclusionary housing and other information and manuals on an ongoing basis, including on the Housing Division’s website;
- Analyzing projects, preparing proposals and negotiating inclusionary units;
- Tracking overall number of homeownership and rentals including by pricing tier, bedroom size, accessibility, etc.;
- Delivering high quality Accurate, Courteous, and Easy (ACE) customer service;
- Timely completion of work to meet applicable deadlines;
- Transitioning newly completed and filled projects to the Housing compliance staff;
- Updating housing authorities with Somerville inclusionary rental units;
- Coordinating with Assessing Department regularly to provide updates on upcoming homeownership units and their pricing and to obtain the Warren Group data annually;
- At the IHP Manager’s direction assist in preparing information as necessary for the Mayor’s Office and or City Council;
- Work involves occasional attendance at night meetings and tabling at weekend events as needed.
Education and Experience
Bachelor’s Degree and five (5) years’ experience in affordable housing assistance or related field; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.
Knowledge, Abilities and Skill
Knowledge: Extensive knowledge of housing issues. Knowledge and experience with Microsoft Office, Excel, MailChimp, JotForm, and Salesforce, Smartsheet, Google Drive, Zoom and GoToMeeting are a plus.
Abilities: Ability to meet and deal with the public effectively and appropriately; ability to handle problems and emergencies effectively; ability to communicate clearly, both orally and in writing; ability to multi-task and recognize and adjust to shifting work priorities as needed; ability to operate a computer; ability to maintain confidential information; ability to maintain, manage, and organize records; ability to work independently and set priorities.
Skill: Excellent organizational skills; excellent data processing skills in the use of personal computers and office software including word processing, data base management, internet and spreadsheet applications. Bi-lingual or multilingual ability in Spanish, Portuguese, Haitian-Creole and/or Nepali is preferred.
The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. Employee may be required to work beyond normal business hours in response to attend evening meetings or complete work assignments.
Physical and Mental Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.
Few physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing.
Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone, personal computer and/or most other office equipment including word processing, filing and sorting of papers.
Visual demands require constantly reading documents for general understanding and analytical purposes.
Applications accepted until position is filled. Send your resume and cover letter to:
City Hall Personnel Office
93 Highland Avenue
Somerville MA 02143
Email: [email protected]
City of Somerville residents are especially encouraged to apply.
The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request.
Individuals with disabilities who need auxiliary aids and services for effective communication, written materials in alternative formats, or reasonable modifications in policies and procedures, in order to access the programs and activities of the City of Somerville or to attend meetings, should contact the City’s ADA Coordinator, Nency Salamoun, at 617-625-6600 x2323 or [email protected].