Statement of Duties
Responsibilities include communication and coordination with key external partners such as the City Council, the State Delegation, the Federal Delegation, the Governor’s Office, executive offices in other municipalities, the School Department as well as other public entities, business associations and non-profit organizations. Employee is required to perform all similar or related duties.
The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
- Serves as liaison to the City Council, the State Delegation, the Federal Delegation,
the Governor’s Administration, other municipalities, and the School Department; works closely with Intergovernmental Affairs Director to respond to requests and effectively collaborate with key external partners.
- Builds information links so that data flows efficiently between the Mayor, Departments, the City Council and the public.
- Collaborates with the Mayor, City Council, Intergovernmental Affairs Director, and other Departments as necessary, to develop policy recommendations.
- Works with the City Council to find answers and identify solutions to questions and concerns raised by the Council members and residents.
- Participates in citywide budget planning and review in preparation for Council
presentations; responds to related Council inquiries.
- Tracks local, state, and federal legislation of importance to the City of Somerville; collaborates with relevant Departments to advocate and write testimony of behalf of the City.
- Serves as project manager on specific initiatives.
- Represents the Administration at City Council meetings and public meetings as needed.
- Lead project manager for interdepartmental City initiatives that require passage by the board (such as short-term rental program, condo conversion, water sewer rates, eminent domain).
- Draft /create policy, as needed, for items related to legislative matters.
- Listens to the interests of Administration and City Council to create feasible solutions.
- Provide input on a variety of items such as ordinance language and policy wording.
- Advise City staff on how to best prepare and present information to the public.
Under general direction, employee plans and prioritizes the majority of work independently, in accordance with standard practices and previous training. Employee is expected to solve most problems of detail or unusual situations by adapting methods or interpreting instructions accordingly. Instructions for new assignments or special projects usually consist of statements of desired objectives, deadlines and priorities. Technical and policy problems or changes in procedures are discussed with supervisor. Work is generally reviewed only for technical adequacy, appropriateness of actions or decisions, and conformance with policy or other requirements; the methods used in arriving at the end result are not usually reviewed in detail.
Position does not require the regular supervision of employees, but may supervise the work of volunteers or interns.
The nature of the professional or technical work means that errors in analysis, techniques or recommendations would probably be difficult to detect. Consequences of errors, missed deadlines or poor judgment could result in excessive costs, delay of service delivery, or legal repercussions to the municipality.
Guidelines only provide limited guidance for performing the work. They may be in the form of administrative or organizational policies, general principals, legislation or directives that pertain to a specific department or functional area or a cross section of areas. Extensive judgment and ingenuity are required to develop new or adapt existing methods and approaches for accomplishing objectives or to deal with new or unusual requirements within the limits of the guidelines or policies. The employee is recognized as an authority in interpreting guidelines, in determining how they should be applied, and in developing operating policies and practices.
The work consists of managerial functions and processes such as planning, organizing, controlling, coordinating, evaluating, integrating activities and programs for multiple divisions or more than one department within the municipality.
Nature and Purpose of Personal Contacts
Duties involve constant contact with local, state and federal government officials, community leaders and any other individuals to protect and promote the municipality's overall interest. Employees must possess a high degree of diplomacy and judgment and must be able to work effectively with and influence all types of persons. Duties require a well-developed sense of strategy and timing in representing the municipality effectively in critical and important situations which may influence the well-being of the municipality.
Access to confidential information on a municipal-wide basis.
Education and Experience: Bachelor’s Degree in public policy, public administration, business, finance, and three (3) years’ relevant experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job. Master’s or Law degree preferred.
Knowledge, Abilities and Skill
Knowledge: Working knowledge of municipal operations. Working knowledge in handling and analysis of administrative data practices and techniques; working knowledge of office software including word processing, access and spread sheet applications. Knowledge of accounting and finance analysis techniques to interpret and manipulate departmental financial information and to assist with the design and development of the program/performance based budget.
Abilities: Ability to establish and maintain effective and harmonious working relationships with department personnel conflicts regarding strategy, policy and operations; ability to work independently in an efficient manner; ability to communicate effectively in written and oral form; ability to establish and maintain complex record keeping and accounting systems; ability to manage multiple tasks in an efficient manner; ability to carry out assignments to completion in an efficient and accurate manner. Ability to develop excellent facilitation and public speaking skills.
Skill: Skill in operating personal computers and applicable word processing and spread sheet applications; excellent interpersonal skills; time management skills, self-motivational skills and organizational skills are very important. Excellent written and public speaking communication skills.
The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. Employee may be required to work beyond normal business hours in response to attend evening meetings or complete work assignments.
Physical and Mental Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.
Minimal physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. There may also be some occasional lifting of objects such as office equipment or photocopy paper (up to 30lbs.).
Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone, personal computer and/or most other office equipment including word processing, filing and sorting of papers.
Visual demands require constantly reading documents for general understanding and analytical purposes.
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This position will remain open until filled. Send your resume and cover letter to:
City Hall Personnel Office
93 Highland Avenue
Somerville MA 02143
Email: [email protected]
City of Somerville residents are especially encouraged to apply.
The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request.
Individuals with disabilities who need auxiliary aids and services for effective communication, written materials in alternative formats, or reasonable modifications in policies and procedures, in order to access the programs and activities of the City of Somerville or to attend meetings, should contact the City’s ADA Coordinator, Nency Salamoun, at 617-625-6600 x2323 or [email protected].