About the City of Somerville
Somerville is a city that upholds progressive principles for both employees and residents. The City of Somerville values diversity, equity, inclusion, and belonging throughout our hiring practices; these values are embedded in our mission and work environment—furthermore, we encourage applications from a diverse range of professional experiences and skillsets. We embrace and encourage an innovative, empowering, and collaborative workplace culture in a fast-paced, challenging environment. The City also offers a generous benefits package that embodies a strong work-life balance. Not only is Somerville a “Model City,” as termed by The Boston Globe, it is also a model employer.
Now Hiring: Preventative Maintenance Manager
Under the direction of the Superintendent of Buildings, the Preventative Maintenance Manager oversees develops contracts, creates documents, and establishes the preventative maintenance of all facility and utility systems, including, but not limited to, refrigeration, heating, ventilation, and air conditioning (HVAC), steam, condensate, plumbing, fire protection, and electrical systems
The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
- The Preventative Maintenance Manager works closely with appropriate Facilities Management staff, including the Facilities Manager and Utilities Manager in developing, implementing, and monitoring preventive maintenance programs for facility and utility systems, components, and equipment.
- Responsible for the accurate and timely collection of equipment data and ensures data is recorded in a well-organized manner so it can be easily retrieved and utilized to facilitate maintenance of the systems.
- The Preventative Maintenance Manager reviews manufacturer’s operation manuals to determine optimum frequency of preventative maintenance.
- The Preventative Maintenance Manager works closely with the Buildings Superintendent to distribute preventative maintenance work, collect and compile data regarding the performance of preventative maintenance, routinely evaluate the preventative maintenance program (task frequency, completion rate, timeliness, performance results, etc.) and recommend adjustments or improvements to the program. The Preventative Maintenance Manager works closely with Infrastructure and Asset Management (IAM) to collect data regarding new construction, renovation, or other projects.
- Assists the Buildings Superintendent by ensuring that all facilities are structurally sound, mechanically operational, electrically efficient, and code and Life Safety compliant by planning and scheduling recurring preventative maintenance facility reviews in coordination with the Operations Director.
- Assists in developing and administering a preventative maintenance program by utilizing an in-depth understanding of the specific building maintenance program requirements and associated tasks and processes and knowledge of the Building Management Systems (BMS) and Computerized Maintenance Management System (CMMS).
- To optimize the efficiency and effectiveness of preventative maintenance, coordinating with others as needed to achieve desired outcomes, and providing reliable and authoritative information, work orders, reports, and recommendations to administer and monitor the preventative maintenance program.
- Coordinates monitors and assures completion of work by assigned staff and/or contractors is performed in a reasonable and professional manner by conducting ad-hoc assessments, site work follow ups and monthly/quarterly work order performance evaluations.
- Assists with the development of a competent and efficient staff by training personnel in the proper use of the BMS and CMMS as well as the use of test equipment, hand tools, and power tools, shop safety, and appropriate work methods for equipment data gathering and determination of preventative maintenance tasks.
- Develops CMMS preventative maintenance tasks and documents instructions and procedures for the preventative maintenance of facility and utility components, systems, and equipment, including but not limited to, mechanical, electrical, heating, ventilation and air conditioning, plumbing, and fire protection systems.
- Supports preventive maintenance as a strategy in maintaining City facilities and utility systems, components, and equipment, including mechanical, electrical, plumbing, fire protection, and associated control systems by assisting in the development, administration, and monitoring of preventive maintenance programs, keeping accurate records in the CMMS on all aspects of the systems such as equipment characteristics, breakdowns and associated repairs, equipment replacements, and required and performed preventative and reactive maintenance, and developing and generating reports to assist in the tracking of maintenance tasks and associated benefits of the preventative maintenance program.
- Assists the Facilities Manager with ensuring that contracted maintenance services meet specified results and are appropriately documented in the CMMS.
- Reduces the likelihood of a significant disruption of mechanical services (i.e., heating, cooling, plumbing, electricity) to the City.
- Works collaboratively with Capital Projects, the Office of Sustainability and Environment, and other City stakeholders to realize City-wide goals and objectives.
- Accomplishes the required work independently by gathering and organizing the required information, maintaining required records, evaluating various approaches to completing projects, developing tools and reports to accomplish and monitor progress, utilizing resources to achieve desired outcomes, exercising judgement to make decisions, and assuring effective communication with stakeholders.
- In coordination with the appropriate Management staff, facilitates workflow and the efficient use of time and effort by establishing processes, standard operating procedures (SOP’s), and rules related to the preventative maintenance program.
- Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
- Remains competent and current through self-directed professional reading, developing professional contacts with colleagues
- Participates in the development of annual operating budgets and provides fiscal
- direction to the department.
- Knowledge of current in the developments of refrigeration, heating, ventilation, and air conditioning (HVAC), steam, condensate, plumbing, fire protection, electrical systems, facility designs and operational techniques.
- Responsible for communicating needed purchasing of all supplies necessary to assure for the efficient, operation of facilities.
- Represents the Department at various community and/or business meetings, committees, and task forces; promotes existing and new preventive maintenance strategies and/or policies.
- Contributes to the overall success of DPW by performing other essential miscellaneous job-related duties and responsibilities as assigned.
Education and Experience
- Bachelor's degree; at least 3 years of experience directly related to the duties and responsibilities specified. Such as; at least six years of progressively responsible experience in the repair and maintenance of industrial or commercial facilities is required. Experience in mechanical, heating, ventilation and air conditioning (HVAC), electrical, plumbing, and refrigeration systems is preferred
- Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. Such as; A high school diploma or the equivalent and an Associate’s degree, completion of a technical training program in a maintenance trade equivalent to a minimum of sixty hours of college credit, or completion of a recognized apprenticeship program in a maintenance trade, or a combination of the three, is highly recommended.
- Strong contract management, interpersonal and communications skills. Experience with municipal government process and procedures.
- Valid driver’s license
- Building Operator Certification (BOC) desired
- Total Productive Maintenance training (TPM) desired
- Certified Facility Manager (CFM) desired
Knowledge, Abilities and Skill
Knowledge: A working knowledge of mechanical, electrical, HVAC controls, plumbing, and fire protection equipment as well as other building and utilities systems, equipment, and components is required. A general knowledge of maintenance and repair processes and procedures for building and utility equipment, systems, and components is required.
Abilities: The ability to read and interpret information from equipment manufacturer’s manuals, service requests, layout sketches, blueprints, construction project specifications, appropriate state and local government codes, and trade-specific manuals and practices and to determine how the fixture or equipment should perform is required. The ability to interact in a positive manner with the community are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. Ability to work in safe and efficient manner.
Skill: Excellent communication skills. Strong technical writing skills and mathematics comprehension are required. Supervisory skills, the ability to motivate others to effective action, and strong administrative abilities are required. Computer literacy is required; a working knowledge of, or the ability to learn and use, database applications is required, including an understanding of the structure of databases and how to develop and generate reports to retrieve and utilize the data. Skills in the proper use of test equipment, hand and power tools, diagnosing and trouble-shooting equipment malfunctions and systems failures are preferred. Experience with CMMS systems and Building Management Systems (BMS), including data entry, scheduling, and report generation is preferred. Must have effective decision making skills.
Spends time both indoors and outdoors with regular exposure to extreme hot, cold, or humid temperatures for one hour plus. Possible exposure to distracting/uncomfortable noise levels. Risk of bodily injury from mechanical parts, electricity, etc. Possible exposure to fumes, odors, etc. that may affect respiration and skin.
Physical and Mental Requirements
Physical Skills: Sitting, standing, walking, climbing/ladders, squatting/kneeling, reaching, grasping, pushing/pulling, twisting/bending, lifting/carrying up to 50 lbs. multiple times per shift, talking, hearing, and seeing.
Motor Skills: Duties are both mental and physical; the job, the employee is frequently required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch or crawl.
Visual Skills: Visual demands require constantly reading documents for general understanding and analytical purposes. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Must possess adequate vision to distinguish colors and shades of color.
This position will remain open until filled. Send your resume and cover letter to:
City Hall Personnel Office
93 Highland Avenue
Somerville MA 02143
Email: [email protected]
City of Somerville residents are especially encouraged to apply.
The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request.
Persons with disabilities who need auxiliary aids and services for effective communication (i.e., CART, ASL), written materials in alternative formats, or reasonable modifications in policies and procedures in order to access the programs, activities, and meetings of the City of Somerville should please contact Nancy Bacci at 617-625-6600 x 2250 or [email protected].
COVID-19 Vaccination Required
To better protect the health and safety of staff and the public, all City of Somerville employees must be fully vaccinated against COVID-19 as of November 1, 2021. Reasonable accommodations will be made for medical and religious reasons.