About the City of Somerville
Somerville is a city that upholds progressive principles for both employees and residents. The City of Somerville values diversity, equity, inclusion, and belonging throughout our hiring practices; these values are embedded in our mission and work environment—furthermore, we encourage applications from a diverse range of professional experiences and skillsets. We embrace and encourage an innovative, empowering, and collaborative workplace culture in a fast-paced, challenging environment. The City also offers a generous benefits package that embodies a strong work-life balance. Not only is Somerville a “Model City,” as termed by The Boston Globe, it is also a model employer.
Now Hiring: Procurement Analyst
The Procurement Analyst is a dynamic, team-oriented position responsible for key functions of the City of Somerville’s procurement process across all municipal departments. The City seeks a hands-on, strategic thinker with excellent interpersonal and data management skills to support the competitive and compliant procurement of supplies, services, materials and equipment. A demonstrated ability to learn and interpret relevant state and local laws pertaining to public procurement and contracts is essential.
As an integral member of the seven-person Procurement & Contracting Services (PCS) Department, the Procurement Analyst works with department level managers to ensure that the City engages in cost effective, value-driven purchasing procedures and is in compliance with state, local and governmental laws. This position has broad exposure to all aspects of public procurement in the City.
The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
- Soup-to-nuts procurement and contract management, including scope of work/specifications development, bid development and distribution, coordinating pre-bid conferences, opening bids, bid evaluation and tabulation, and issuing contract awards.
- Assists various municipal departments in analysis of product and service needs and participates in the development of specifications for use in competitively sourcing contractors.
- Analyzes and presents procurement related data to identify cost-saving opportunities and strategies for attracting competitive vendors.
- Develops and maintains a suite of tools used by City departments and the procurement staff to evaluate bids and proposals based on price, quality, availability, reliability, technical support and other factors.
- Ensures that City departments document vendor performance to inform procurement decisions and further development of specifications and scopes of work.
- Researches, maintains, and communicates the current availability and appropriateness of various cooperative and collaborative contracts, including but not limited to statewide contracts and contracts procured by other public entities and consortia.
- Serves as consultant and advisor to City departments in evaluating their purchases and performance of their vendors.
- Manages vendor evaluation process citywide and makes recommendations regarding best practices for ensuring the City gets the best value from its vendors.
- Studies price trends and market conditions; keeps abreast of supply sources and new product development.
- Work with Chief Procurement Officer (CPO) and Deputy Chief Procurement Officer and Information Technology Department to develop and obtain specialized reports from the MUNIS contract database
- Analyzes recent and long-term trends in the City’s procurement – including City and School Departments.
- Analyses the feasibility and pros/cons of cooperative purchasing with other governmental units, associations or public agencies.
- Works closely with CPO and other procurement managers to establish, communicate and train department heads and staff citywide in procurement policies and procedures, and to establish and implement standards for supplies and services.
- Manage procurement process for selected departments as assigned by CPO.
- Works with various municipal department-level managers to prepare invitations for bid and requests for proposals. Reviews scopes of work, specifications and written descriptions of what departments wish to purchase. Recommends edits as needed to ensure open and fair competition, to support diversity of suppliers and contractors.
- Responsible for advertising and/or soliciting all bids in the required manner.
- Reviews responses and makes recommendations to the CPO in the award of contracts.
- Responsible for the execution of the appropriate contracts and the publication of said awards.
- Responsible for maintaining all the documentation involving said projects and correspondence to the parties involved in said projects.
- At the CPO’s direction, receives and investigates complaints and bid protests brought under the terms of M.G.L. c.7C; M.G.L. c. 30, 39M, M.G.L. 30B, M.G.L. c. 149.
- At the CPO’s direction, receives and investigates public records requests.
- Maintains records, prepares reports, and performs related work as required
Education and Experience
Bachelor’s Degree in business administration, management, public policy (or other related field) and five (5) years experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job. MCPPO (Massachusetts Certified Public Procurement Official) certification desirable; must become certified within the first year of employment.
Knowledge, Abilities and Skill
Knowledge: Must have knowledge of public procurement and be familiar with invitation for bid and request for proposal processes. Must have project management knowledge.
Abilities: Ability to meet and deal with the public effectively and appropriately; ability to handle problems and emergencies effectively; ability to communicate clearly, both orally and in writing; ability to operate a computer; ability to maintain confidential information; ability to maintain, manage, and organize records; ability to deal appropriately with employees, officials and members of the general public.
Skill: Excellent organizational skills; excellent data processing skill in the use of personal computers and office software including word and spreadsheet applications.
The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. Employee may be required to work beyond normal business hours in response to attend evening meetings or complete work assignments.
Physical and Mental Requirements
Physical Skills: Minimal physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. Work requires some agility such as moving in or about construction sites or over rough terrain. There may also be some occasional lifting of objects such as office equipment or photocopy paper (up to 30 lbs.).
Motor Skills: Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone, personal computer and/or most other office equipment including word processing, filing and sorting of papers.
Visual Skills: Visual demands require constantly reading documents for general understanding and analytical purposes.
This position will remain open until filled. Send your resume and cover letter to
City Hall Personnel Office
93 Highland Avenue
Somerville MA 02143
City of Somerville residents are especially encouraged to apply.
The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request.
Persons with disabilities who need auxiliary aids and services for effective communication (i.e., CART, ASL), written materials in alternative formats, or reasonable modifications in policies and procedures in order to access the programs, activities, and meetings of the City of Somerville should please contact Nancy Bacci at 617-625-6600 x 2250 or firstname.lastname@example.org.
COVID-19 Vaccination Required
To better protect the health and safety of staff and the public, all City of Somerville employees must be fully vaccinated against COVID-19 as of November 1, 2021. Reasonable accommodations will be made for medical and religious reasons.