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Construction Procurement Manager

Department:
Procurement and Contracting Services
Duties:

The Construction Procurement Manager is a dynamic, team-oriented position responsible for key functions of the City of Somerville’s procurement process across all municipal departments, with strong emphasis on Public Works, Water & Sewer, and Fleet as well as Engineering, Capital Projects, Public Safety and Parks & Recreation. 

 

The City seeks a hands-on procurement and contracting professional with excellent interpersonal and organizational skills to support the competitive and compliant sourcing of supplies, services, materials and equipment.  As an integral member of the six-person Purchasing Department, the Construction Procurement Manager works with department-level managers to engage in cost effective, value-driven purchasing procedures.  Daily work involves soup-to-nuts procurement and contract management, including: scope of work/specifications development; bid preparation, distribution and oversight; coordination of pre-bid conferences; opening of sealed bids and online posting of results; evaluation and tabulation of bids and proposals; issuance of contract awards; negotiation of contracts; review and preparation of compliant change orders and amendments; robust maintenance of procurement files.

 

Essential Functions:

 

  • Serves as procurement advisor to City departments seeking: construction services and materials; fleet vehicles; professional services and supplies. 
  • Assists municipal departments in: analysis of product and service needs; development of generic/brand-neutral specifications; identification of cost-saving opportunities and strategies for attracting competitive bids.
  • Conducts market research as needed for development of purchase descriptions and specifications.
  • Ensures that City departments document vendor performance.
  •  Researches, maintains and communicates current availability and appropriateness of various collaborative contracts, e.g. statewide contracts and contracts procured by other public entities or consortia. 
  • Maintains professionally appropriate relationships with contractors and vendors to ensure equal access to bids and opportunities, and to facilitate negotiation of contracts and change orders.
  • Proactively controls for compliance with applicable contract thresholds and allowable purchases in conjunction with department-level financial managers, project managers and Auditing Department.
Requirements:

Education and Experience:

  • Bachelor’s degree and five (5) years’ experience, or any combination of education and experience which would confer required knowledge, skills and abilities.   Master’s degree in business administration, construction administration/management, public policy or related field preferred. 
  • Superior interpersonal skills and customer-oriented demeanor.
  • Excellent problem solving abilities and experience with complex transactions requiring minimal supervision.
  • Massachusetts Certified Public Purchasing Official (MCPPO) certification within six (6) months of hire, or as approved by Purchasing Director; MCPPO certification at time of hire preferred.
  • Proficiency in all contemporary MS Office applications, including Excel, Word, Outlook.

 

Knowledge, Abilities and Skill

 

Knowledge: Desired familiarity with CommBuys and working with statewide contracts and other cooperative and collaborative purchasing. MUNIS or related financial software.

Abilities: Ability to read and understand construction plans.

Skill: At least three (3) years of experience in procurement related role or equivalent.

Work Environment

The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements.  Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.  Employee may be required to work beyond normal business hours in response to attend evening meetings or complete work assignments.

 

Application Procedure:

Send your resume and cover letter by May 1, 2017 to:

City Hall Personnel Office
93 Highland Avenue
Somerville MA 02143
Fax: 617-666-4426
TTY: 1-866-808-4851
Email: employment_opportunities@somervillema.gov

City of Somerville residents are especially encouraged to apply.

The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request.

Physical Demands:

Physical and Mental Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.

 

Physical Skills

Few physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing.  May also be some occasional lifting of objects such as office equipment and computer paper (up to 30lbs.)

 

Motor Skills

Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone, personal computer and/or most other office equipment including word processing, filing and sorting of papers.

 

Visual Skills

Visual demands require constantly reading documents for general understanding and analytical purposes.

Hours:
Full Time
Salary:
$61,800 per year plus benefits

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