Program Coordinator

Somerville is a city that upholds progressive principles for both employees and residents. The City of Somerville embraces and encourages an innovative, empowering, and collaborative workplace culture in a fast-paced, challenging environment. The City also offers a generous benefits package that embodies a strong work-life balance. Not only is Somerville a “Model City,” as termed by The Boston Globe, but it is also a model employer.

Statement of Duties

The Program Coordinator is responsible for coordinating and participating in the development, implementation, and oversight of recreational activities. This includes activities for children, adults, seniors, and other special citizens of Somerville.  Performs all related duties.

Essential Functions:

• Works with various populations of the Somerville community in connecting them to the appropriate resources.
• Serves as a resource to link for children, adults, and families to the appropriate recreational resources and programs.
• Serves as a liaison for School Department, Police Department, and other community partners.
• Partners with various organizations to provide quality programming within a specialty area of Intramural/Club Coordinator, Adult/Seniors Coordinator, Early Childhood Coordinator, Transition/Work force Development Coordinator, and Special Event Coordinator, will plan, organize, and implement recreation programs.
• Collects activity and registration records and prepares routine and complex program plans and requirements well in advance of budgetary recommendations; prepares reports describing and evaluating programs and identifies methods and areas to improve.
• Works collaboratively with the Recreation team in providing quality programing.
• Drives Parks & Recreation vehicles to both transport supplies and participants.
• Serves as liaison to the general public in responding to inquiries, problems and complaints; provides technical assistance and direction to instructors, coaches, referees and others in conducting programs and events; explains policies and procedures to participants, staff, and volunteers.
• Attends community events, recreation conferences, and various meetings to promote and develop support for municipal recreation programs and events; distributes materials to inform schools, churches, community groups, and others about upcoming events and programs.
• Monitors condition of recreation facilities, courts, ball fields, and other facilities; documents and reports needed maintenance repairs.
• Oversees registration for scheduled events and programs; assists in registering participants; accepts registrations and payments for programs and events; maintains registration records and balances cash receipts; reviews registration materials and rosters for completeness.
• Coordinates the recruitment and selection of instructors, coaches, umpires, referees, and others to staff programs and leagues.
• Researches current practices and trends in recreation programming and proposes

new or revised policies and procedures for consideration by the Director.

• Maintains program schedules, registration materials and records, fee collection reports, budget reports, facility usage sheets, department activity reports, facility and equipment maintenance records, and other documents.
• Interacts with parents, children, program participants, instructors, coaches, youth associations, community organizations, arts organizations, civic groups, and others regarding programs, events, and activities.
• Composes correspondence, drafts reports, develops tables and charts, designs flyers, and promotional materials using computer applications.
• Refers to city policies and procedures, recreational and athletic handbooks, first aid manuals, national recreation programming materials, nature guide books, city maps, budgets, administrative records, registration materials, and other documents in performing assigned duties.

ADDITIONAL EXAMPLES OF WORK PERFORMED

• Performs various clerical, custodial, and courier duties in organizing and setting up events and programs
• May provide on-site supervision at events and programs; may referee games as needed
• Performs other related duties as assigned.

Recommended Minimum Qualifications                                                     

Education and Experience: Bachelor’s Degree and three (3) years’ Parks and Recreation experience and/or experience planning and conducting athletic programs; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.

• Must have or be able to obtain and maintain CPR, First Aid, and AED certifications provided annually by the City of Somerville.
• Must be able to operate a personal computer system using up-to-date software
• Must possess a valid class D driver’s license and a safe driving record.  Must be able to successfully pass a driver’s history check and be approved to drive City vehicles.

Knowledge, Abilities and Skill

Knowledge: Must possess knowledge of a variety of  recreational modalities; knowledge of the scope and goals of the City's recreational programs; knowledge of principles involved in recreational programming and project planning; knowledge of sports, recreational activities and the arts; knowledge of occupational hazards and safety precautions.

Ability: Ability to meet and deal with the public effectively and appropriately; ability to handle problems effectively; ability to communicate clearly, both orally and in writing; ability to operate a computer; ability to maintain confidential information; ability to maintain, manage, and organize records; ability to deal appropriately with employees, officials and members of the general public. Additonally, the ability to evaluate situations and make decisions; ability to establish and maintain an effective working relationship with the public and other employees; ability to plan, organizes, assign, and inspect the work of subordinates; ability to work an erratic schedule with some overtime, weekend, and holiday work required; ability to perform a variety of tasks simultaneously or in a rapid succession; ability to concentrate and accomplish tasks despite interruptions; ability to communicate clearly and effectively orally and written; and the ability to complete accurate records and make reports.

Skill: Excellent organizational skills; excellent data processing skill in the use of personal computers and office software including word, excel, and spreadsheet applications.

Work Environment                                                                                       

The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements.  Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.  Employee may be required to work beyond normal business hours in response to attend evening meetings or complete work assignments. Work in the field involves regular exposure to outside elements.

Physical and Mental Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.

Physical Skills

Minimal physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. Work requires some agility such as moving in or about athletic fields, ice rinks, or over rough terrain. There may also be some occasional lifting of objects such as recreational equipment, office equipment or photocopy paper (up to 30lbs.).

Motor Skills

Duties are both mental and physical, the job may occasionally require motor skills for activities such as moving objects, interacting in recreational activities, operating a telephone, personal computer and/or most other office equipment including word processing, excel, filing and sorting of papers.

Visual Skills

Visual demands require constantly reading documents for general understanding and analytical purposes.

Send your resume and cover letter by January 3, 2020 to:

City Hall Personnel Office
93 Highland Avenue
Somerville MA 02143
Fax: 617-666-4426
TTY: 1-866-808-4851
Email: employment_opportunities@somervillema.gov

City of Somerville residents are especially encouraged to apply.

The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request.

Individuals with disabilities who need auxiliary aids and services for effective communication, written materials in alternative formats, or reasonable modifications in policies and procedures, in order to access the programs and activities of the City of Somerville or to attend meetings, should contact the City’s ADA Coordinator, Nency Salamoun, at 617-625-6600 x2323 or NSalamoun@somervillema.gov.