About the City of Somerville

Somerville is a city that upholds progressive principles for both employees and residents. The City of Somerville values diversity, equity, inclusion, and belonging throughout our hiring practices; these values are embedded in our mission and work environment—furthermore, we encourage applications from a diverse range of professional experiences and skillsets. We embrace and encourage an innovative, empowering, and collaborative workplace culture in a fast-paced, challenging environment. The City also offers a generous benefits package that embodies a strong work-life balance. Not only is Somerville a “Model City,” as termed by The Boston Globe, it is also a model employer.

 

  • Now Hiring: Head Clerk

Department: 
Department of Public Works (DPW)
Duties: 

The Head Clerk reports to the Executive Administrative Assistant and provides support to all division Superintendents by performing various accounts payable functions, and is expected to keep accounts current and ensure compliance with vendor contracts. This postion requires clear communication and excellent customer service with the general public, attention to detail and accuracy.

Essential Duties:
•    Process department invoices
•    Verify that invoices match contracts and that funding is available
•    Create requisitions and request Purchase Orders
•    Route 311 requests, help to resolve customer requests, and extract data
•    Answer phone calls and or refer calls to appropriate personnel and provide general information
•    Frequently interact with internal and external agencies including the general public, various vendors and contractors
•    Maintain general department records, both electronic and hard copy
•    Prepare and maintain reports, forms and/or other documents as necessary
•    Responsible for clearly and professionally communicating verbally and in written form ensuring accuracy of information and timely responses
•    Brief and communicate regularly with the Director of Administration and Finance
•    Frequently interact and communicate professionally and courteously with internal staff and other departments
•    Assist with parts of departmental budget
•    Assist in preparing files for City Council meetings
•    Assist in responding to Federal and State records requests, including Federal Emergency Management Agency (FEMA) Reporting requests
•    Train and assist other clerical staff
•    Other duties as assigned

Requirements: 

•    Must possess a High School diploma or G.E.D.
•    Working knowledge of Microsoft Excel and Word, MUNIS, Adobe Acrobat (PDF) and Outlook (email)
•    Preferred working knowledge of QAlert, MS Teams
•    Superior customer service skills with the ability to pleasantly and efficiently communicate (in-person, phone, and email)
•    Ability to operate printer, scanner, copier, fax, postage meter QUALIFICATIONS, con’t:
•    Ability to work in a team office environment
•    Ability to work under pressure and tight time lines
•    Attention to detail and accuracy essential

WORK ENVIRONMENT:
The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.

PHYSICAL AND MENTAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.

Physical Skills Little or no physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. There may also be some occasional lifting of objects such as books, office equipment and computer paper (up to 30 lbs.)
Motor Skills Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone system, computer and/or most other office equipment, typing and/or word processing, filing, and sorting.
Visual Skills Visual demands include constantly reading documents and numbers, maps and colors.

Application Procedure: 

Send your resume and cover letter  to:

City Hall Personnel Office
93 Highland Avenue
Somerville MA 02143
Fax: 617-666-4426
TTY: 1-866-808-4851
Email: employment_opportunities@somervillema.gov

City of Somerville residents are especially encouraged to apply.

The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request.

Individuals with disabilities who need auxiliary aids and services for effective communication, written materials in alternative formats, or reasonable modifications in policies and procedures, in order to access the programs and activities of the City of Somerville or to attend meetings, should contact the City’s ADA Coordinator, Nancy Bacci at 617-625-6600 x2250 or NBacci@somervillema.gov

Hours: 
Full-Time
Salary: 
$1,092.22 paid weekly
Application Start Date: 
Wednesday, November 24, 2021
Application End Date: 
Wednesday, December 8, 2021

COVID-19 Vaccination Required

To better protect the health and safety of staff and the public, all City of Somerville employees must be fully vaccinated against COVID-19 as of November 1, 2021. Exemptions and/or reasonable accommodations are not guaranteed and will be reviewed by the City of Somerville Human Resources Department on a case-by-case basis. Learn more at somervillema.gov/HR/COVID19.