About the Building Master Plan

The City is exploring the physical location of city departments to improve customer service, maximize efficiency, and reduce operating costs.

Continuing on the work of the Departmental Relocation Strategy Initiative, the City is continuing the study of relocating City and School Administration offices in an effort to improve the constituent experience, increase the efficiency of services, and reduce operating costs. The project team includes Capital Projects, a technical team that includes representation from the Mayor’s Office and the Office of Sustainability, and the continuation of the working group convened for the Departmental Relocation and Strategy Initiative. 

Since the Department Relocation Strategy two outcomes have come to bear. First, City services and employee counts have changed quickly over the last couple of years. This is to address pressing constituent and city-wide needs - for instance, the addition of the Racial and Social Justice Office was not foreseen in the previous study nor was the eventual size of the Office of Housing Stability. The other is the initial recommendation to rent space for city departments. This proved not possible after an RFQ process. 

The first of two phases is called the Preliminary Design Program, which encompasses several elements. The first is an extensive survey of the buildings at play. Each building’s history was studied and the structural and architectural strengths and limitations were identified. The program was developed which is the ‘inventory’ of all staff that would occupy these buildings as well as the space types they need. Not only what type of desks or offices they sit in but the type of specialty and meeting spaces necessary as well as how departments work together. 

Lastly, several scenarios were developed showing how the departments could fit across the three buildings for evaluation by the technical team and working group. Throughout this process, because of the work of the consultant listening to over 50 departments through interviews and surveys, 8 guiding principles were identified to help us through the lifetime of the project. 

Thumbnail preview links to PDF of guiding principals

After consideration, deliberation, and input from the entire project team, Scenario 4 was selected to move into the next phase.

The next phase of development is called the Preferred Schematic Report. In this phase, Scenario 4 is further refined with concept-level documentation including floor plans, sections, and renderings of architectural concepts. 

The implementation of the master plan will be a phased project because of the complexity of renovating occupied buildings, relocating staff, but also capital costs. After completion of the PSR, the intent is to advance some of the master plan buildings into later phases of design including bid documentation. This step would get us closer to implementation which is building construction/renovation.